Volunteers Needed and OFFline Deadline

Sorry to be behind in updating you. It has been crazy!

First, I wanted to remind those of you with OFFline team members that the deadline to have your packets postmarked is Wednesday, September 16. Please include SIGNED entry forms for each of your team members, your reconciliation form, the money, your spreadsheet and anything else that pertains to your team. The spreadsheet is available online or you can email me to send it to you. Your completed spreadsheet should be emailed to ar.rftc.teams@gmail.com.

The Offline Team Processing consists of three parts which we loving refer to as Data Processing, War Room and Pick Pack and Ship. Data Processing makes sure that your spreadsheet reconciles to the amount of money received, etc. We then upload that information into an Access file and run labels and reports on your team which are sent to the War Room. The War Room puts the labels on Race Bibs, pulls Pasta Party tickets, counts out coupons, etc. to prepare your team. They bag everything up along with the Team Captain Gift and the reports. Pick Pack and Ship then gets the bag to pull t-shirts, survivor hats, etc. to pack them and prepare to ship if applicable. All of this to say that many people are involved in this process and we are looking for additional volunteers.

We will begin processing your packets in Data Processing at the end of this week. This area is taken care of and no volunteers are needed. However, the War Room will begin their processing next Monday, and Pick Pack and Ship should then begin on Wednesday. Our warehouse is in the Riverdale area near the soccer fields and USA Drug's corporate offices. We work Monday through Friday evenings and as needed and available all day Saturday and Sunday afternoon. It usually takes about 2 weeks to complete all processing.

If you or your group are interested in helping us out, please contact me at ar.rftc.teams3@gmail.com. We would love the help and it's always interesting for our Team Captains to see behind the scenes as to how we process your teams. And we have lots of fun!


Jill